To apply online click here
Apply online to PASBC

Executive Limitations

Printable Version

POLICY TYPE:EXECUTIVE LIMITATIONS

POLICY TITLE: EL - General Executive Constraint

The President shall not cause or allow in the organization any practice, activity, decision or circumstance which is imprudent, illegal, in violation of commonly accepted business and professional ethics, or in violation of any relevant government legislation.

POLICY TITLE: EL1 - Treatment of Students

With respect to treatment of students and public, the president shall not cause or allow conditions which are unfair, undignified, unhealthy, or unsafe.

Further, without limiting the scope of the above statement by the following list, the President shall not:

  1. Operate without reasonable protections against hazards or conditions that might threaten the health, safety or well-being of those who use College facilities or property.
    1.1. Operate without policies, which are enforced, that prevent students from exposure to harassment, provide remedy for harassment situations, and provide methods for dealing with individuals who harass.
  2. Deliver programs in a manner that is insensitive to students’ culture.
  3. Use forms or procedures that elicit information for which there is no clear necessity.
  4. Use methods of collecting, reviewing, storing or transmitting student information that fail to protect against improper access to the information elicited.
  5. Permit admission, registration, evaluation, or recognition processes that treat students unfairly.
    5.1. Permit student evaluation practices which are invalid, or which fail to provide a clear indication of the level of student mastery.
  6. Operate without clear written guidelines for the handling of student complaints.
  7. Operate without written guidelines for student behaviour, including consequences of failure to adhere to the guidelines, and including a statement of student rights and responsibilities, which are readily accessible to all students.
  8. Permit decisions affecting students to be taken without appropriate consultation and/or participation by students.

POLICY TITLE: EL2 - Treatment of Staff

With respect to treatment of employees, the president shall not cause or allow conditions which are unfair, undignified, unhealthy, or unsafe.

Further, without limiting the scope of the above statement by the following list, the President shall not:

  1. Operate without procedures which clarify rules, provide for effective handling of grievances, and protect against wrongful conditions.
  2. Prevent out of scope personnel from grieving to the Board when internal procedures have been exhausted and the person alleges either: a) that Board policy has been violated to his or her detriment or, b) that Board policy does not adequately protect his or her human rights.
  3. Let the employees be uninformed regarding their rights and responsibilities under this policy.
  4. Retaliate against any staff member for non-disruptive expression of dissent
  5. Allow staff to be unprepared to deal with emergency situations.  

POLICY TITLE: EL3 - Financial Planning

Budgeting for any fiscal period or the remaining part of any fiscal period shall not deviate materially from Board Ends priorities, risk fiscal jeopardy nor fail to show an acceptable level of foresight.

Further, without limiting the scope of the above statement by the following list, the President shall not cause or allow budgeting which:

  1. Contains too little information to enable credible projection of revenues and expenses, separation of capital and operational items, cash flow, and disclosure of planning assumptions.
  2. Plans the expenditure in any fiscal year of more funds than are conservatively projected to be received in that period.
  3. Provides less than the amount of funds determined by the Board per annum for the conduct of Board responsibilities.
  4. Does not have a broad base of input.
  5. Risks incurring those situations or conditions described as unacceptable in the Board policy “Financial Condition.”
  6. Endangers the fiscal soundness of future years or ignores the building of organizational capability sufficient to achieve ends in future years.

POLICY TITLE: EL4 - Financial Condition and Activities

With respect to the actual, ongoing condition of the organization's financial health, the President shall not incur fiscal jeopardy or a material deviation of actual expenditures from Board priorities established in Ends policies.

Further, without limiting the scope of the above statement by the following list, the President shall not, on behalf of the organization:

  1. Expend more funds than have been received in the fiscal year to date unless the debt guideline (below) is met.
  2. Indebt the organization in an amount greater than can be repaid by certain, otherwise unencumbered revenues within the current fiscal year.
  3. Indebt the organization for capital projects in an amount greater than can be repaid on a repayment schedule within the budget.
  4. Allow cash to drop below the amount needed to settle current payroll and accounts payable in a timely manner.
  5. Shift funds between accounts unless the amount shifted can be restored by the use of revenues that will definitely be received in the current fiscal year, and that are not intended for other purposes.
  6. Allow tax payments or other government-ordered payments or filings to be overdue or inaccurately filed.
  7. Make contributions to any political party or to any candidate for, or holder of public office. This prohibition extends to all indirect contributions such as the price of admission tickets to sporting, social or other events where part of the proceeds are directed to a political party or candidate.

POLICY TITLE: EL5 - Asset Protection

The President shall not allow assets to be unprotected, inadequately maintained, unnecessarily risked or disproportionately distributed.

Further, without limiting the scope of the above statement by the following list, the President shall not:

  1. Permit the College to be without insurance against theft and casualty losses and against liability losses to Board members, staff or the organization itself in an amount consistent with comparable organizations.
  2. Subject plant or equipment to improper wear and tear or inadequate maintenance.
  3. Unnecessarily expose the organization, its Board or staff to claims of liability.
  4. Operate without an adequate policy to ensure comparative pricing on goods and services while maintaining a balance of long term cost and quality.
  5. Operate without adequate safeguards to protect information and files from loss or damage.
  6. Receive, process, or disburse funds under controls which are insufficient to meet the Board recommended auditor's standards.
  7. Invest or hold operating capital in high or moderate risk instruments with the exception of "as-is" donated funds, except where necessary to facilitate ease in operational transactions.
    7.1. Acquire, encumber or dispose of real estate except as per legislation.
  8. Treat any particular College holding, including capital items, as an asset specifically for the community in which it is located.
  9. Endanger the organization's public image or credibility, particularly in ways that would hinder its accomplishment of mission.

POLICY TITLE: EL6 - Compensation and Benefits

With respect to employment, compensation and benefits to employees, consultants, contract workers and volunteers, the President shall not cause or allow jeopardy to fiscal integrity.

Further, without limiting the scope of the above statement by the following list, the President shall not:

  1. Change his or her own compensation and benefits.
  2. Promise, or allow any promise or implication of, permanent or guaranteed employment.
  3. Subject to current legislation, establish or change compensation and/or benefits (including pensions) that:
    3.1. Deviate materially from the geographic or professional market for the skills employed.
    3.2. Create obligations over a longer term than revenues can be safely projected and which are not subject to losses of revenue.
    3.3. Cause unfunded liabilities to occur or unnecessarily commit the organization to benefits which incur unpredictable future costs.
    3.4. Provide less than a basic level of benefits to all full-time employees, although differential benefits to encourage longevity of union-excluded employees are not prohibited.
    3.5. Cause any employee to lose benefits already accrued from any foregoing benefit plan.
    3.6. Treat the President differently from other union excluded employees, unless stipulated by a Board developed and approved contract.

POLICY TITLE: EL7 - Communication and Support to the Board

The President shall not permit the board to be uninformed or unsupported in its work.

Further, without limiting the scope of the above statement by the following list, the President shall not:

  1. Allow the Board to be without adequate information to support informed Board decisions, including relevant environmental scanning data, a representative range of staff and external points of view, and significant issues or changes within the external environment which may have a bearing on any existing Board policies, along with alternative choices and their respective implications.
  2. Neglect to submit monitoring data required by the Board (see policy on Monitoring President’s Performance) in a timely, accurate and understandable fashion, including explicit CEO interpretations of the Board policies being monitored and evidence of compliance.
  3. Let the board be unaware of any actual or anticipated non-compliance with any Ends or Executive Limitations policy, regardless of the Board’s monitoring schedule.
  4. Let the Board be unaware of any incidental information it requires, including, anticipated adverse media coverage, significant external and internal changes, or publicly visible external and internal changes or events.
  5. Allow the Board to be unaware that, in the President's opinion, the Board is not in compliance with its own policies on Governance Process and Board-Staff Relationship.
  6. Present information in unnecessarily complex or lengthy form, or in a form that does not clearly differentiate among monitoring, decision preparation, and general incidental or other information.
  7. Deal with the Board in a way that favours or privileges certain board members over others, except when (a) fulfilling individual requests for information; or, (b) responding to officers or committees duly authorized by the Board.
  8. Neglect to supply for the consent agenda all items delegated to the President, yet required by law, regulation or contract to be board-approved, along with the applicable monitoring information.
  9. Allow the Board to be without reasonable administrative support for board activities.
    10. 9.1. Shall not allow the public to be without several current and alternative methods of accessing board policies and public minutes, including the website.

POLICY TITLE: EL8 - Emergency Executive Succession

The President shall not permit the College to be without sufficient organizational capacity, including familiarity with board and CEO issues and processes, to enable an internal interim successor to continue competent operation of the College in the event of sudden loss of President services.

POLICY TITLE: EL9 - Access to Education

The President shall not allow conditions that unnecessarily restrict student or potential student access to education.

Further, without limiting the scope of the above statement by the following list, the President shall not:

  1. Restrict or jeopardize provincially mandated programming in the region.
  2. Curtail or discontinue a program without reasonable notice time to allow students enrolled to complete their studies or to make other suitable arrangements.
  3. Allow program delivery from central or remote locations to be dictated solely by cost.
  4. Deliver International Education and Continuing Education at less than a break-even cost.

POLICY TITLE: EL10 - Land Use

The President shall not allow development of College lands in a manner that is inconsistent with the core business of the College, environmentally irresponsible, aesthetically displeasing, does not take into consideration the community impact of the college with respect to land holdings, or that does not make the most effective use of land.

Further, without limiting the scope of the above statement by the following list, the President shall not:

  1. Operate without a long-term land use plan for future development that will avoid infrastructure redundancy and redevelopment costs.
  2. Consider College property holdings as only for the community in which they are located rather than as part of the total college assets.
  3. Sell or dispose of land that could be used for future College expansion or support unless there is opportunity to acquire by the proceeds of the sale other property of equal or better potential for meeting College needs for land.
  4. Permit joint ventures or partnerships that do not provide for design and construction standards consistent with overall campus design.
  5. Permit new construction or reconstruction that is not energy efficient.